Some of us who have just started may wonder why PDF format is used when it is easier to edit files using Microsoft Word. Then there are a whole host of formats (jpg, png..) for images. Is it just because PDF documents are more visually appealing that we opt for?
According to Wikipedia, “The Portable Document Format (PDF) is a file format developed by Adobe in the 1990s to present documents, including text formatting and images, in a manner independent of application software, hardware, and operating systems.”
Yes, PDF documents appear more visually appealing than Microsoft Word. However, the purpose of a PDF file is different. It is based on a technology that makes PDF documents appear uniform on all devices, irrespective of say a particular font format installed on the desktop used. (Why is a pdf document better than a word document?)
Another reason that makes PDF so vital is a restriction to edit. By default, a PDF document is meant to be printed as it is. Although there are software that allows PDF to edit, there is a system that tracks if the PDF file is edited, when edited, password restriction to edit or view. So, it is usual to find our bank statements attached as PDF files that are password protected instead of Word or JPG format (PDF Files Meet Legal Document Requirements).
Search engines like Google cannot crawl PDFs (non-HTML format) and so not the best choice for documents and forms that seek audience from the search engines based on keywords. For interactive web forms, one can consider web forms builder like WPForms and Gravity Forms.
In 2008, Adobe waived off any royalties for PDF implementation by agreeing to standardize it as an open format. Today, along with Adobe Acrobat, there are a host of brands engaged in making PDF more useful and accessible while adhering to the guidelines set by PDF Association, an international body of PDF industry leaders dedicated to making PDF technology the best it can be.
Unlike Adobe Reader that is shipped free, Adobe Pro Dc allows to create and edit the PDFs, convert PDFs to Microsoft Office formats, fill and sign a form or get one signed using different devices in different locations. At the time of writing this article, Adobe Pro Dc, the paid plan by Adobe, is priced at INR 1014 per month excluding tax or INR 12,168 yearly (USD 14.34 per month or USD 172.08 yearly using currency converter at the time of writing) requiring an annual commitment.
Wondershare PDFelement is an affordable PDF solution, offering a wealth of features to optimize the workflow of professionals with the editing, signing, security and collaboration tools — at a fraction of the cost of Adobe. The yearly plan is available at USD 59.95 (which is almost one-third of Adobe Acrobat at USD 172.08)! A recognized member of the PDF Association, next to Adobe, PDFelement is also one of the few PDF editors to be truly cross-platform for PC, Mac, and iOS. It has now a user base of 15+ million people in the two years since PDFelement was born.